What Are the Benefits of a Printer Lease?

Whether you need a workgroup laser printer that doubles as a digital press, a wide-format inkjet or a plotter that can accommodate large CAD drawings, printing equipment can represent a big cash outlay for any business. Leasing instead of buying can help you improve your cash flow and still provide the devices you need to obtain and maintain a competitive advantage. As your hardware needs evolve, a printer lease can also make them easier to meet and manage.

Keep Equipment Fresh

Because equipment leases run for fixed periods of time, after which you typically return the used gear to the leasing company, you can plan your lease terms to coincide with the replacement cycle you want to maintain for your output hardware. Depending on the number of employees who will use a device, the volume it prints and the likelihood that you will either outgrow or outlast it, you can plan ahead for new technology and avoid falling behind improvements in equipment design or features.

Preserve Working Capital

When you lease a printer instead of buying it outright, you avoid the potentially large initial outlay of an equipment purchase. If you finance your acquisition with a bank loan, you may be asked for a 10 to 20 percent down payment. A lease may stipulate payment of the first and last months’ installments before the lease term begins, but it represents a much more modest upfront investment. Preserving your business capital enables you to devote your money to other needs, such as staff growth or expansion plans. Choosing a long lease term may reduce payment amounts at the literal expense of increased total cost of ownership, however, as the sum of your payments can exceed the purchase price of the device.

Create a Fixed Cost

Leasing creates a fixed tax-deductible cost that avoids the need for complex depreciation schedules. Although deducting a purchase price as a lump sum may help you offset profits by a tidy sum, it produces a potentially uneven financial scenario, depending on how you schedule your depreciation. By comparison, lease payments become a monthly part of your bottom line. Note that leases that provide buyout clauses that enable you to purchase the equipment at a reduced cost at the end of the lease term may be subject to property tax, depending on how your local and state government structures its tax laws.

Bundled Equipment and Consumables

Leasing a printer can enable you to roll the cost of consumables and maintenance into the fixed cost of the monthly payment. Depending on the hardware you select, you may be able to secure a service agreement that includes ink or toner for a fixed number of printouts per month or quarter, and charges you for additional supplies beyond the output basis of the lease. This lease structure turns both your equipment and your supply payments into a fixed cost for which you can budget more readily than simply buying ink or toner cartridges when you run out.

At KOPYR our Good Fit Analysts are experts at fitting your company with a printer lease to fit your budget and business needs. Call or text (604)200-6388 for a no obligation consultation today.